Some Surface Pattern Designers sell designs outright and some license their work to one or more companies. We asked Carol Van Zandt how she keeps track of her designs and collections, and which has been licensed to whom.
Carol starts by giving unique names to each of her designs/collections. For example, XX_forestfriends_purple. The XX represent a 2 letter abbreviation she uses to refer to a particular collection, followed by a description of the piece followed by colorway information. She uses this method as the name of the piece, as well as the name of the thumbnail that is submitted to potential licensees.
When she has a completed collection she adds it to an Excel spreadsheet. Each design and colorway has it's own individual part number. She further breaks down information about the piece in columns for number of colors in the design, information about the repeat, who and what market has licensed it, and the length of the license.
Carol also copyrights a new collection when it is added to the spreadsheet. Think this could work for you? Give it a try and let us know.